Stop chasing your clients: we take care of it.
We collect documents, digitise them and enter them in Abacus, Bexio, WinBiz and other accounting software. You get accounts ready for audit and closing.
- We work in Abacus, Bexio, WinBiz, Banana and more
- Data in Switzerland · nFADP compliant
- NDA before any access to data
- Reply within 1 business day
Why GlassCount
Less paper on the desk, more value in your mandates.
Time back for your mandates
Your team stops doing data entry and gets back to advisory, audit and closings: the work your clients actually pay for.
Accuracy and traceability
Every document is digitised, archived and booked through one uniform process. No piles of paper, no missing receipts.
No more chasing
No more chasing clients by email and phone: document collection becomes our problem, not yours.
Want to find out if it's a fit?
A 30-minute introductory call, no strings attached: tell us how your firm works and we'll tell you where we can take work off your plate.
What we do
Three services, one outcome: accounts that are ready.
Document front office
We handle contact with your firm's clients: reminders, follow-ups and chasers — in the tone and language we agree on — until every document has been delivered.
Scanning and digitisation
We collect paper documents, scan them and turn them into tidy digital archives, legible and ready for bookkeeping. The originals come back to you.
Bookkeeping
We post every document in your accounting software, following your chart of accounts, with the accuracy and traceability a fiduciary mandate demands.
What we handle
Every document that flows through a set of accounts.
Whatever the client hands over — in a tidy folder or a shoebox — we turn it into complete accounting entries, each with its digital receipt attached.
Supplier and customer invoices
Purchases, sales, credit notes and payment reminders.
Bank statements
Current accounts, credit cards and foreign-currency accounts.
Cash receipts
Till receipts, slips and employee expense reports.
Payroll and social security
Salary statements, AHV/AVS, occupational pension (BVG/LPP), insurance and withholding tax.
VAT documents
Receipts and summaries ready for the quarterly VAT return.
Contracts and correspondence
Leasing, rents, insurance policies and recurring documents to archive.
How it works
The operating timeline of every mandate, in four steps.
- 01
We take on the mandate
You introduce the client and together we define the list of documents to collect, the contact channels and the deadlines to meet.
- 02
We collect the documents
We contact the client directly and follow up until everything has been delivered: invoices, bank statements, receipts.
- 03
We scan and digitise
Every document is scanned, classified and archived digitally, ordered by period and category.
- 04
We book in your software
We enter the data in your accounting software. You find the accounts ready for audit and closing.
Results
A typical mandate, in numbers.
The situation
A fiduciary with around forty mandates receives two years of never-delivered documents from a client: invoices, bank statements and receipts piled up in boxes, with the closings approaching.
What we did
We take over the collection: we pick up the documents, chase the missing ones ourselves, scan and classify everything, then post every entry in the firm's accounting software following its chart of accounts.
Indicative scenario, based on a backlog-recovery mandate of average complexity.
- 24
- Months of backlog booked and archived
- 6
- Weeks from takeover to delivery
- 0
- Receipts missing at audit
How we work together
Two engagement models, one standard of accuracy.
Whether it's a steady flow of documents or years of backlog to recover, the process is the same: collection, digitisation, bookkeeping.
Volume-based quote, no hidden costs — details in a first introductory call.
Ongoing mandate
We take on a portfolio of clients and manage it month after month: collection, digitisation and bookkeeping at a steady pace. You get accounts that are always up to date.
- Agreed monthly volume
- Deadlines aligned with VAT and closings
- Single point of contact for your firm
- Accounts always current, never in arrears
Backlog recovery
A client handed over two years of documents in a box? We step in once: we sort, digitise and book the entire backlog within an agreed timeframe.
- Engagement with an agreed start and end
- Volume-based quote, no surprises
- Delivery ready for audit
- No ongoing commitment required
Not sure which mandate to start with? Start with a pilot.
- Scope
- 1–2 mandates of your choice, typically lasting 4–8 weeks.
- What we measure
- Time saved, documents recovered and errors avoided.
- How it scales
- To the rest of the portfolio, only if the numbers convince you.
Security and confidentiality
We treat your clients' documents the way you would.
Contractual confidentiality
Every collaboration starts with a confidentiality agreement covering the fiduciary and its clients.
In practice: NDA signed before any access to data.
Data processed in Switzerland
Documents and digital archives stay on Swiss infrastructure, never on foreign services that haven't been agreed.
In practice: Hosting and backups on Swiss infrastructure — no transfers outside the EEA without written agreement.
nFADP compliance
Processes aligned with the new Swiss Federal Act on Data Protection: data minimisation, defined purpose, right to erasure.
In practice: Record of processing kept for every mandate; we support data-subject requests.
Named, logged access
Every access to your accounting software is personal, limited to what's necessary and logged.
In practice: Audit log available on request.
Data handling
The life cycle of every document, under control.
From the moment a document reaches us until we hand it back, every step follows a defined procedure — verifiable at any time. Details are in the privacy policy.
- 01
Receipt over secure channels
Digital documents arrive over encrypted channels; paper ones are picked up in person or via tracked courier. Never unprotected email attachments.
- 02
Encrypted storage
Scans are encrypted at rest and stored on Swiss infrastructure, with regular backups and separation per mandate.
- 03
Controlled access
Only the team assigned to your mandate accesses the data, with two-factor authentication and least-privilege permissions.
- 04
Return and deletion
At the end of the mandate we return the originals and the digital archive, then delete the data from our systems under the agreed terms.
About us
The people behind your documents.
GlassCount exists to take off fiduciaries' plates the work that steals time from advisory. Anyone entrusting us with their clients' documents has the right to know who handles them: that's why every mandate has named contacts, and we're the first to put our faces on it.
- Operating base in Switzerland
- Dedicated, named team for every mandate
- Working languages: Italian, German, French, English
Robert Mihai Ichim
Co-founder · Operations
Oversees collection and digitisation processes and the day-to-day relationship with partner fiduciaries.
Francesco Mancuso
Co-founder · Accounting
Looks after bookkeeping and the quality of the entries in clients' accounting systems.
Fiduciary oversight
Our own accounting is overseen by the fiduciary firm GIGA Consulting SA: the same rigour we bring to your mandates is applied, first of all, to our own books.
Press
In the news.
Our press review is in the making.
Are you a journalist covering how Swiss fiduciaries are outsourcing accounting data entry? Write to us: materials and interviews on request.
Frequently asked questions
The things every fiduciary asks us.
Can't find the answer you're looking for? Write to us: we reply within one business day.
Let's talkDo you work directly in our accounting software?+
Yes. We don't ask you to change tools: we access your system — Abacus, Bexio, WinBiz, Banana, Sage, Crésus or another — with dedicated, named accounts, via VPN where necessary, and with permissions limited to the agreed mandates only. We post entries following your chart of accounts and your booking rules.
How much does the service cost?+
Quotes are volume-based: depending on the number of mandates and documents we agree a rate per document, per mandate, or a monthly flat fee. No hidden fixed costs and no contractual minimum: the details are defined in the first introductory call.
Who stays in touch with our clients?+
We do, as your “document front office”: reminders and follow-ups in the tone, language and channels we agree together. The client knows collection is handled on behalf of the fiduciary: you remain the point of reference for advisory.
How do you handle paper documents?+
We pick them up in person or receive them via tracked courier, scan them and classify them. The originals are returned sorted by client and period, or archived as agreed with you.
What do we receive at the end of the process?+
The entries already posted in your accounting software and a digital archive ordered by client, period and category, with every entry linked to its receipt. On request, a monthly report on volumes processed, missing documents and reminders in progress.
How do we get started?+
With a 4–8 week pilot project on one or two mandates: together we define the process, measure time saved, documents recovered and errors, then extend to the rest of the portfolio with a gradual onboarding.
Contact
Tell us how your fiduciary works.
Tell us how many mandates you manage and which accounting software you use: we'll get back to you within one business day for a first introductory call, no obligation.